Step-by-step guide to creating an email template in Outlook

As a professional journalist and content writer, I understand the importance of efficiency and consistency when it comes to email communication. Creating email templates in Outlook can save you time and ensure that your messages are always on brand. In this blog post, I will provide a step-by-step guide to creating an email template in Outlook.

Step 1: Open Outlook and navigate to the Home tab

First, open Outlook on your computer and navigate to the Home tab at the top of the screen. This is where you will find the tools you need to create your email template.

Step 2: Click on New Email

Once you are on the Home tab, click on the New Email button. This will open a new email message window where you can begin creating your template.

Step 3: Design your email template

Now it’s time to design your email template. You can customize the font, color, and layout of your template to fit your brand. You can also add images or logos to make your template more visually appealing.

Step 4: Save your template

Once you are happy with your email template, click on the File tab in the top left corner of the screen. Then, select Save As from the dropdown menu. Choose Outlook Template (.oft) from the file format options and give your template a name. Click Save to save your template.

Step 5: Use your email template

Now that you have created your email template, you can use it whenever you need to send a message. Simply open a new email message, click on the More Items button in the toolbar, and select Choose Form. From the Look In dropdown menu, select User Templates in File System and choose your template. Click Open to use your template.


Creating email templates in Outlook is a great way to save time and ensure that your messages are consistent. By following this step-by-step guide, you can easily create your own email templates and streamline your communication process. Give it a try and see how much time you can save!

If you have any tips or tricks for creating email templates in Outlook, feel free to leave a comment below. I would love to hear from you!

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